Moving forward in our project we will be developing the Human Resources SharePoint site. A major component of this stage of our project will be to automate workflows to speed up business processes for the Human Resources department. A workflow helps people to collaborate on documents. Workflows also help organizations to adhere to consistent business processes, and they improve employee efficiency. In the context of SharePoint, a workflow is defined as the automated movement of documents or items through a sequence of actions or tasks that are related to a certain business process. One of the main benefits of implementing workflows inside of SharePoint is that they can streamline the cost and time required to coordinate common business processes, such as a document approval, feedback collection, and signature collection.
Our team will be using one of the standard workflows that are included in SharePoint 2010, which is the approval workflow. The approval process routes a document to a person or group of people for revision and approval. We will be building custom workflows using the approval workflow as a basis for our own. Through our stakeholder interviews, we gathered that the HR department at Randall-Reilly wishes for us to automate an insurance policy update process and a company newsletter approval and email process. For the next few weeks we will be learning the intricacies of SharePoint workflows so that we can implement this into our solution for Randall-Reilly in hopes that we can speed up the time it takes to complete redundant tasks for their Human Resources Department.